The Role of the Officers
President: The President shall be the chief executive officer of the Association and shall preside at all meetings of the Association and the Board of Directors. He or she shall have the general powers and duties usually vested in the office of the president of a community association, including, but not limited to, the power to appoint committees from the Membership, from time to time, as he or she deems appropriate to assist in the conduct of the affairs of the Association provided, however, no such committee shall have the right to exercise the full authority of the Board of Directors. The President shall be an ex-officio member of all standing committees, if any. He or she shall execute deeds, contracts and other instruments, in the name and on behalf of the Association and under its corporate seal when a seal is required, except when these documents are required or permitted by law to be otherwise executed, and except when the signing and execution thereof shall be delegated by the Board of Directors to another officer or agent of the Association.
Secretary: The Secretary shall attend all meetings of the Board of Directors and all meetings of the Members and record all votes and the minutes of all meetings and proceedings, including resolutions, in the Minute Book. He or she shall perform the same duties for any committees when required. He or she shall have charge of the Minute Book, the records of the Association and any papers which the Board of Directors shall direct him or her to keep; shall perform all duties incident to the office of Secretary, including, but not limited to, the sending of notice of meetings to the Members, the Directors and members of any committees, and shall perform any other duties which may be prescribed by these By-Laws or by the Board of Directors or the President. He shall also have custody of the corporate seal and shall affix the same to any instrument requiring it when authorized by the Board of Directors and shall attest the same when appropriate. The Secretary shall keep, or cause to be kept at the principal office of the Association, a membership register showing the following: (a) the names and addresses of all Directors; (b) the names and addresses of all Members; (c) the Lot as to which each membership relates; and (d) the number of memberships held by each Member.
Treasurer: The Treasurer shall have the responsibility for the Association's funds and securities. shall keep full and accurate accounts of receipts and disbursements in books belonging to the Association, and shall deposit all monies, checks and other valuable effects in the name of and to the credit of the Association in those depositories which may be designated from time to time by the Board of Directors. He or she shall disburse the funds of the Association, as he or she may be ordered to do from time to time by the Board of Directors or by the President, and shall render to the President and the Directors at the regular meetings of the Board of Directors, or whenever they or either of them shall require, an account of his or her transactions as Treasurer and of the financial condition of the Association. Nothing shall prohibit the functions of the Treasurer to be delegated to an agent of the Association provided this delegation is approved by resolution of the Board of Directors. The delegation of the duties of the Treasurer shall not relieve the Treasurer from any responsibility related to overseeing and reviewing any duties performed by the agent.
Dear Committee Members of Arcadia Park Estates Homeowners Association:
My name is Jennifer Garza and I would like to introduce myself as the ACC Coordinator for your community.
At Spectrum we work towards providing adequate information to enable the Committee to make sound decisions. Therefore, please communicate Committee changes to update my records and ensure that you receive all correspondence.
Listed below is the standard ACC Request documents each homeowner should provide:
1. ACC Request form
2. Copy of the plat map/survey map and draw the location of the proposed home improvement project – Survey map will show the setback and easement lines, when the homeowner draws the location of the proposed location, it will help the ACC to see if the project will encroach easement or setback.
3. Color sample of the proposed project – fence stain, exterior stain, roof color, stone/brick color, etc.
4. Dimension of the proposed project.
5. Work order or estimate from the contractor – if applicable
As a standard process I will send you the above information and a recommendation of approval or denial. If the request is deemed denied, please share the reason for the committee denial and the DCCR that supports the decision. Also, Spectrum has a One-Touch process for property maintenance improvements. One-Touch allows ACC Coordinators to approve property improvements such as fence re-stains, like for like improvements, solar panels and screens after reviewing the documents and send a response almost immediately. This process has delivered happy homeowners and has reduced committee workload. If you would like to learn more about One Touch process, please don’t hesitate to contact me.
Thank you for your partnership and I look forward to working with each of you.
Arcadia Park Estates Homeowner Association
President. - Currently Vacant
Secretary - Currently Vacant
Treasure - Lise W
Director - Donald T
Director - Brad W
Director - Brian S